Job Description

Job Summary:
Efficiency Mechanical is seeking a highly motivated, organized, adaptable, and communicative Team Administrative Assistant to join our in-office team. Training is provided. There are growth opportunities and benefits available after the initial probationary period.

Efficiency Heating and Cooling LLC offers medical, dental insurance, 401K (with a company match) and other supplemental life insurances.

Qualifications:

- Typing/10-key proficiency
- Detail-oriented, critical thinking, organizational & problem-solving skills
- Positive verbal and written communication skills
- Teamwork and collaboration, professionalism, and a strong work ethic
- Proficient in Microsoft Excel
- Experience with payroll software (e.g., QuickBooks Desktop) preferred

Duties:

• Timesheets from ExakTime & Service Titan - daily verification of accuracy, making corrections, notifying Superintendents of errors or clarifications, manage employee inquiries regarding timesheets
• Sick Time entry into ExakTime after payroll.
• Various QuickBooks exported reports (i.e Time by Summary)
• Data entry/verification for manual reports (AZ Sales Tax & WIP) 
• Accounts Receivable, Payment Processing, and Collection

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at a time

Job Type: Full-time or part-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off (after 1 year)

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Education:

• High school or equivalent (Preferred)

Experience:

• Accounting: 2 years (Preferred)
• QuickBooks: 2 years (Preferred)

Job Tags

Full time, Part time, Monday to Friday, Shift work, Day shift

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