Job Description

The Event and Promotions Coordinator is responsible for planning, promoting, and executing engaging events and promotions across Seminole Dining’s residential and retail locations. This role focuses on enhancing the student experience, supporting meal plan retention, and driving sales growth through creative and well-executed initiatives. This position requires excellent organizational skills, creativity, and the ability to work cross-functionally with culinary, marketing, and operations teams. 

Job Responsibilities

Event Management and Coordination

• Build and maintain campus and community connections for collaboration opportunities. 

• Manage the Seminole Dining Event Calendar across digital, print, and web platforms. 

• Plan, promote, and execute events at dining halls (2) and retail locations (28+), focusing on student experience, meal plan retention, and sales growth. 

• Lead event logistics: planning, team coordination, set-up/take-down, supply procurement, and staff collaboration. 

• Plan event details, including activities, decorations, and themed food with the culinary team. 

• Maintain event records: reliable financial reporting for ROI, comprehensive breakdowns, and timely submissions to Campus Event Services. 

• Anticipate and address challenges to ensure event integrity. 

• Host bi-weekly/monthly meetings with staff to coordinate events. 

• Manage and update the Seminole Dining Event Wall (monthly calendar and weekly event breakdown). 

Budget and Time Management

• Work within allocated budgets: $10K (fall, spring) and $5K (summer). 

• Provide itemized expenses for client approval two weeks before events. 

• Maintain accurate timecards and communicate adjustments promptly. 

Retail Promotions

• Identify and implement product sampling opportunities and mobile/in-person promotions. 

• Expand event and promotions calendars to include retail spaces like 1851 Porch and Union locations. 

Qualifications

Qualifications 

• 1–3 years of experience in event planning, hospitality, or promotions, preferably in a campus or foodservice environment 

• Proven ability to manage multiple projects, timelines, and budgets effectively 

• Strong organizational and time management skills with keen attention to detail 

• Excellent interpersonal and communication skills; comfortable working with diverse teams and student populations 

• Experience coordinating logistics and collaborating with internal departments and external partners 

• Proficient in Microsoft Office Suite, Canva, and digital calendar/event platforms 

• Ability to work flexible hours, including some evenings and weekends, based on event needs 

• Physically able to assist with event setup and breakdown 

Preferred:

• Knowledge of campus dining operations and student engagement strategies 

• Familiarity with ROI reporting and event performance tracking 

• Experience working in a university setting or with student programming initiatives 

• Basic understanding of food safety and dining service protocols 

Education

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