Job Description

About the New York State Executive Chamber

The New York State Executive Chamber works to meet the needs of all New Yorkers by advancing the Governor’s policy initiatives and agenda, as well as overseeing government operations. We coordinate with state agencies, federal and local governments, and community stakeholders to address issues and develop strategies to serve the people of New York State. Career opportunities range from policy, legal counsel, legislative affairs, communications, operations, appointments, and more. Working in the Executive Chamber is an exciting opportunity to help shape the future of New York and make a significant difference in the lives of millions of New Yorkers. Employees can feel proud of being a part of something bigger and ultimately making changes for the better as part of that work.

About the Position

The New York State Executive Chamber is seeking a professional, trustworthy Executive Assistant to join our Administrative Team. This position provides professional, confidential, and administrative support to principals in the Executive Chamber. The Executive Assistant provides a variety of duties of moderate scope and complexity, ensuring effective coordination, and operational support for assigned principals.

This position requires 100% on-site attendance in Albany, NY.

Periodic night, weekend, or overtime work may be necessary to support operational needs.

Duties

• Provide administrative support to members of the Executive Chamber staff to ensure efficient and effective operations.
• Act as the primary point of contact for the reporting principal.
• Manage complex calendar scheduling for meetings, appointments, and conference rooms, including distributing meeting materials, Zoom links, and timely updates and reminders to assigned principal(s). Proactively monitor calendars for changes and scheduling conflicts, resolving issues efficiently and appropriately.
• Serve as liaison between other Executive Chamber Staff, State agencies, State officials and legislative personnel.
• Maintain and update internal resources for the reporting principal.
• Manage and accurately document all incoming calls, email communications and correspondence. Ensure that all communications are routed to the appropriate parties for timely responses.
• Coordinate guest arrival and follow Executive Chamber procedures for escorting guest arriving for meetings.
• Efficiently use various software such as Microsoft Suite, Google Workspace, LATs and Zoom.
• Coordinate travel arrangements for the principal and ensure all state travel policies are followed and maintain all travel documents to reconcile in a timely manner.
• Manage and maintain paper and electronic filing systems.
• Perform additional duties and projects assigned.

Knowledge & Skills

The ideal candidate will possess excellent written and verbal communication skills, complemented by strong time management abilities and the capacity to organize and coordinate multiple concurrent projects effectively. As a flexible team player, you should be willing to adapt to changes and remain unafraid of new challenges. Additionally, the role requires the utmost discretion and the ability to maintain the confidentiality of information related to the Chamber and its employees.

Demonstrable working knowledge of Microsoft Office Suite, Google Workspace, and Zoom virtual meetings is required. The ideal candidate will also show aptitude for learning new office productivity software and systems.

Minimum Qualifications

This position requires a minimum of four years’ experience in an administrative role reporting directly to upper management.

College study may be substituted for up to four years of the required experience.

Employment with the New York State Executive Chamber is contingent upon the successful completion of a comprehensive background investigation.

Pay & Benefits

$65,000-$75,000/year

The NYS Executive Chamber offers a comprehensive benefits package, including generous annual leave with additional personal and sick time, paid holidays, NYS pension plan, affordable health insurance options such as The Empire Plan and several regional HMO options, no-cost Dental and Vision Care insurance, optional Life Insurance up to $500,000 or 5x salary, Flex Spending Account, Deferred Compensation Plan, Employee Assistance Program, and Public Service Loan Forgiveness (PSLF).

Application Deadline

Applications are accepted on a rolling basis until the position is filled.

How to Apply

A cover letter and résumé are required in order to be considered for this position. Please combine your résumé and cover letter into one file and submit using the LinkedIn Apply button.

Agency Contact Information

The NYS Executive Chamber hiring team can be reached via email: ***email_hidden***.

For reasonable and religious accommodations during the hiring process, please send your request to [email protected].

Equal Opportunity Statement

NYS Executive Chamber is an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic groups, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.

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