Job Description

## Description

We are looking for a high-impact Chief of Staff to act as a strategic partner and collaborator with our C-level team. This role is designed for a "force multiplier", someone who can seamlessly blend high-level executive support with Project Management.

If you are a process-oriented professional who thrives on keeping things organized, are excellent at closing loops, and ensuring no project milestone is missed, you’ll fit right in. We need someone proactive, tech-savvy, and ready to navigate high-level operations in a fast-paced environment.

WHAT YOU WILL BE DOING

Executive Support & Strategic Coordination

* Calendar & Meeting Lifecycle: Manage complex C-suite calendar, prioritizing high-value engagements and ensuring leadership is briefed and prepared for every meeting.
* Communication Hub: Act as the primary gatekeeper for incoming calls and emails, filtering priorities and gathering critical data from stakeholders to keep workflows moving.
* Administrative Excellence: Handle the "gears" of the executive office - from complex document management and filing to coordinating signatures and maintaining strict confidentiality.
* Maintain strict confidentiality with sensitive client and business information while demonstrating professionalism.
* Communicate with clients regarding questions, updates, and relevant matters related to their cases.

Project Management & Operations

* Project Oversight: Own the lifecycle of internal projects, tracking milestones, managing deadlines, and ensuring team accountability from planning to execution.
* Workflow Optimization: Constantly look for ways to streamline "how we work" within Google Workspace and our internal project tools.
* Research & Organization: Conduct deep-dive research to support internal operations and strategic initiatives, presenting findings in organized, actionable formats.

## Requirements

WHAT WE WANT YOU TO HAVE

* At least three (3) years of solid experience as an Executive Assistant or Project Manager, specifically supporting teams or managing operational projects.
* Project & Sales Mindset: Strong time-management skills with the ability to organize, track, and drive multiple projects and sales tasks to completion simultaneously.
* Technical Proficiency: Power user of Google Workspace; ability to quickly master CRM software, AI tools, and Project Management tools (e.g., Asana, Monday, or ClickUp).
* Adaptability: A "wearer of many hats" who can pivot from administrative filing to high-level problem-solving without missing a beat.
* Communication: Exceptional verbal and written skills, with the ability to adjust tone and style for diverse audiences—from interns to C-suite.
* Traits: Meticulous attention to detail, process-oriented, and a proactive problem-solver who anticipates needs before they are even voiced.
* Reliability: Absolute discretion with sensitive business information and a commitment to punctual, consistent performance.

Minimum Technical and Work Environment Requirements:

* Internet Connection:
* Primary internet connection with a minimum speed of 15 Mbps.
* Backup internet connection with at least 10 Mbps.
* Backup connection must be capable of supporting work during a power outage.
* Primary Device:
* Desktop or laptop equipped with at least:
* Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor.
* A minimum of 8 GB RAM.
* Backup Device:
* Must meet or exceed the performance of an Intel Core i3 processor.
* Must be functional during power interruptions.
* A functioning webcam.
* A noise-canceling USB headset.
* A quiet, dedicated home office space.
* Peripherals and Workspace: A smartphone for communication and verification purposes.

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